The venue is crucial to a corporate event’s success. When chosen correctly, you can execute all elements of your program based on your specifications and achieve your goals with less work.
This is because a well-chosen venue can delight your guests and give them a memorable experience, creating or boosting their favourable view of your company.
If you are given the huge job of planning an important corporate event in Abu Dhabi, finding the right venue from the beginning can also save you plenty of time and money. With a well-designed, beautiful interior, you can reduce the work you need to put into decorating it and rearranging the chairs and tables, if necessary.
This also means you can stay within your budget and allocate the money you save on other components of your event.
When you select a venue with a team that specialises in business event management in Abu Dhabi, you will also get valuable advice and assistance throughout the planning stage.
Their input and assistance can ensure that you host a successful and memorable corporate event as well.
A Guide to Finding the Perfect Corporate Event Venue in Abu Dhabi
As one of the preeminent commercial hubs in the United Arab Emirates and the Middle East, Abu Dhabi has numerous venues and spaces suitable for different types of corporate events.
For this reason, you may encounter difficulties narrowing down your choices.
If you need help with choosing the right venue for your next corporate event in Abu Dhabi, follow these tips:
- Prioritise location.
Making it easy for your attendees to get to the event should be one of your top priorities. You don’t want them to get so lost that they end up arriving late or skipping the affair entirely.
An ideal venue is a place that your guests won’t have any difficulties finding, whether they live in Abu Dhabi or fly in from other countries or cities. It should be easy to locate using GPS or a paper map.
It should also be well-known enough that cab drivers recognise it quickly and know exactly where to drop off guests.
To further narrow down your options, consider the demographics of your guests. If the majority are flying in from other cities or countries, you would do well to choose a venue near the airport.
Additionally, you won’t go wrong selecting a place near popular attractions and restaurants to make it easier for your guests to enjoy their visit here.
- Consider the space and layout.
Aside from the location, the size and layout of the venue are also crucial elements you have to consider in your decision.
Renting a venue that is too large for your event can cause you to waste your budget on space that you don’t need. As such, before you commit to a particular place, know the number of guests attending, even if it’s just an estimate.
With this information, you can be sure you will rent a venue that can accommodate all the attendees without wasting money on unused space.
Also, find a venue with a layout that suits your goals for the event and the activities you have in mind. If you have different mini-events happening at the same time, a larger space that allows you to move tables and chairs to accommodate them will work to your advantage.
- Look into the provided services and amenities.
Ensuring you get more than the basic services and amenities from your venue is a must if you want to host a successful and memorable corporate event.
When speaking with venue providers, avoid assuming that they offer the same services and amenities or that they will all be available for your event, whether they are free or not.
If you need additional services and equipment, such as catering, IT support, a projector and other audio-visual devices and requirements, staging and lighting, and floral arrangements, find out if your venue provider can provide them, and if they are free (if not, how much you have to pay for them).
If you can’t get them from the venue provider, ask for their recommended vendors. Doing so ensures you will have suppliers that can help guarantee a successful, problem-free event since they already know the ins and outs of the place and can work smoothly with you and the venue staff.
Another amenity you should never ignore is parking. Find out how near the parking spaces are to the actual venue, and if they are full, ask the provider where your guests can park.
- Think about the ambience you want the venue to have.
The ambience of the venue can set the mood or tone of your event.
To get this right, consider the primary purpose of your corporate event first. If you need your top executives to make key decisions, choose a space with a polished look that conveys an ambience of professionalism.
If your aim is to inspire creativity or foster bonding among your team, consider venues that easily accommodate hands-on or group activities and give off a fun vibe.
To get this right, look into the architectural and interior design, furniture, lighting, outdoor features, and other amenities and assess the kind of atmosphere they give out.
- Check the acoustics.
Acoustics also play a crucial role in the success of a corporate event.
A venue with poor acoustics won’t do anything good for your event, no matter how affordable the rental fee is.
Venues with a low ceiling amplify sound, while large open spaces create echoes. The key is to find a place with the right balance.
Additionally, keep in mind that if the sound in the venue is too low or too loud, your guess may become unengaged and bored. As such, don’t forget to check the acoustics before renting the space.
- Work with your budget.
Although the venue is a vital element of your event and will take up a significant portion of your budget, it doesn’t mean you should use all of your money on this element of the event.
Remember that the venue can’t eat up your whole budget. You still have to pay your caterer and other vendors and purchase additional supplies.
Because of this, you have to put a bit of work into finding a place that fits your budget.
If you want some leeway with your event venue’s cost, be flexible with the date of your event. Ask for prices from various providers for different times of the week, month, and year. When you can plan ahead as far as possible, you can get more favourable rates.
Whether you are planning a stockholders’ annual meeting, gala, or teambuilding event in Abu Dhabi, follow these tips to ensure you find a venue that meets your attendees’ expectations and helps you achieve all your goals.