Writing a tender may be hard work, but achieving your goals and landing a client make it all worth it. Having a good idea of what to do and not do can make the process smoother whether you’re new at tendering or an old soul.
Here are the best tips on how to write a tender successfully:
Get your tender in order
Getting all your documents in order and having them organized initially can be an overwhelming task. Follow this up with some quick project management — create a checklist and assign tasks. This will break down your allotted tender period into appropriate intervals of time and can help you understand if you’re going to have to outsource certain tasks to professionals.
Find an appropriate template
Unfortunately with tenders, there’s no ‘one size fits all’ template. However, most tender requests come with a Statement of Requirements or an official template with a numerical sequence to follow. If there is an existing template, explicitly follow it. Don’t go beyond what is being asked of you as it could result in you losing the contract.
If you want to differentiate yourself but are restricted by the tender’s guidelines, try to apply some of your creativity within the content you’re supplying. If you are unable to do so through your content, a good way to achieve this is through attachments.
Answer the tender
This may seem like basic advice when it comes to tips on how to write a tender but many people tend to get carried away with other aspects of a tender. It is important to directly answer what the tender is asking of you to avoid getting cut out of the winning selection. If necessary, add in a schedule listing out costs and time and how you arrived at specific costs.
Always remember to follow the question sequence as listed within the tender document, to maintain a consistent flow with what the tender has asked.
Fill in any gaps
Don’t leave room for questions, make sure your tender is answering all the questions posed to you. If you’re worried about lacking in a certain area, ensure you’ve got an answer for how you’re going to make up for that gap and put in all the details regarding the same.
Keep in mind that your competition is going to be working just as hard through their content to win the tender, so you’ll have to take the extra step to prove you’re better. Back up anything you state in a tender response with actual hard data. Statistics, examples of previous work, or anything that’ll help sell your case over a competitor.
Once you’ve completed your tender, having a professional proofreader give it a once-over can help you catch any mistakes. Getting this new perspective on your tender is essential, especially when it comes to maintaining style, consistency and an error-free document.
Another aspect of professional presentation relies on your design. Ensure it remains professional and uniform throughout — first impressions are just as important for tender documents as they are for people.
If you’re looking for professional guidance on how to write a tender, reach out to a tendering company that is best suited to you.