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How a Mobile Assets Management Solution Can Help Keep Your Facility Safe

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During the current COVID-19 crisis, businesses worldwide recognize the need to take extra precautions to keep their employees safe while also maintaining operations. One of the best ways to stay on top of the additional requirements while also keeping employees informed and on the same page is through the implementation of a mobile assets management solution.

To find out more about what this software can do for your company, keep reading to learn how a mobile assets management solution can help keep your facility safe.

1. It helps facilitate no-contact work.

Sometimes, your company may find itself in a situation where you need to keep employees isolated or encourage remote work practices when possible. In these cases, the capabilities of a robust mobile asset management app will aid you in maintaining operations moving forward while keeping employees safe.

By strategically utilizing a mobile asset management solution, you can have the complete life cycle of a work order completed by various employees without anyone coming into contact with each other. This is made possible through mobile app features such as real-time updates, history logging, and access to documentation.

Furthermore, other employees in the company who aren't maintenance professionals can use the mobile assets management solution to submit requests for help. Maintenance workers can then access these work orders or pieces of documentation from wherever they are and start the work without needing to meet co-workers to obtain specific knowledge. Again, this doesn't require anyone to have to encounter each other, yet the jobs can still be completed promptly and accurately.

2. It helps you stay on top of facility cleaning.

One of the most important aspects of keeping your facility safe is staying on top of your routine and extended cleaning routines. By having these routines generate automatically on a set schedule and then be assigned to workers, you can be assured that the cleaning tasks are being performed regularly without requiring manual input.

Additionally, through the mobile app, you will be able to edit the orders, change the frequency, and attach checklists and other necessary documentation. All of this ensures that the cleaners have the information they need to do their job thoroughly and eliminate any potential health risks.

The flexibility of the app allows you to adopt and maintain the required set of standards put forth to ensure a hygienic workplace. It also facilitates appropriate separation of cleaners as they have all the information they need in the app, and you can schedule them to work at different times, so no interaction is necessary.

3. It ensures communication channels are always open.

No matter what size your organization is, you always want to ensure that your communication channels are open – even if you aren't all working in the same place at the same time.

Having a mobile assets management solution can significantly help you to achieve this as all employees will have the app on their devices. For this reason, you want to look for an app that gives employees a variety of options for making their requests, including typing text, uploading a photo, and recording a voice message. With these options, it will be easy to have your entire staff rely on this app for all maintenance-related activities.

You can have the app automatically generate notifications so that all employees can stay up-to-date with happenings and news from around the company. Whether they are immediately informed of a work order update or unplanned downtime, or they receive a daily update with top news, the app can be customized to keep everyone on the same page across teams and offices.

This type of notification system is crucial for enhancing internal communication as it is a quick and efficient system that guarantees important updates are delivered in real-time while minimizing the need for employees to communicate in person.

What to Look For in Your Mobile Assets Management Solution

Now that you know how a mobile assets management solution can help to keep your facility safe, you are probably eager to choose one to be implemented. However, before you commit to one, it is crucial to understand that not all of them are created equally, and therefore you need to spend some time researching and comparing the options.

The first thing you need to do is recognize why your company needs it and what you want to achieve through its implementation. By being clear about your expectations and requirements, you will be in a better position to recognize the right system for your workplace. The best mobile assets management solution helps you maintain and keep track of your assets, while also improving asset recovery time and making maintenance operations more efficient.

One of the most significant benefits of an asset management mobile app is that it reduces human error as workers can immediately input data and update records, rather than needing to wait until they return to their office and a computer. This reduction in input errors is significant not just because it ensures records are correct, but also because wrong data can result in unsafe conditions.

For this reason, you want to ensure that the mobile app you choose has the capability to support multiple workers inputting information concurrently. Please don't overlook this feature as it is critical in bringing synchronicity amongst your employees. Similarly, you want the mobile assets management solution you choose to be compatible with the process and technology that are already being utilized in your company. To ensure that all employees are able to use it, make sure it was designed to run on a hybrid platform (e.g., Android and iOS).

Last but not least, whatever solution you opt for, make sure that it is developed by a company that is known for providing excellent customer service, on-demand technical support, and reliable products.

Are you considering implementing a mobile assets management solution into your organization? Why or why not? If you already have one, what are some of the safety-related benefits you have seen? Let us know your thoughts and any other insights in the comments below!


Andrew Piechowiak is the General Manager - Asset Management Business at SGE Group International, a multidisciplinary group of companies with core business interests in Asset Lifecycle Management, Land Development and Software. Aladdin is SGE's proprietary Asset Lifecycle Management software, designed to empower FM, Maintenance and Asset teams across multiple industry sectors.

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