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How to Maximize Productivity with a Virtual Assistant

Maximize productivity

When you’re a busy business owner, staying productive is easier said than done. It requires you to be mindful of how you spend your time. You have to continually figure out ways to get more things done.

After all, there are only so many hours in the day. Budgeting your time gets tricky. That's why entrepreneurs need to figure out how to use their time most effectively.

Have you thought about hiring a virtual assistant? They can provide technical and administrative assistance you need.

And boy, are they helpful!

Before you tell yourself that you don’t need one because you can handle everything, hear me out:

A virtual assistant is a powerful force. They can become an extension of your team and can vastly enhance your productivity. Having some support on the back end of your business goes far when you’re trying to make the most of each day. 

Not convinced?

Get ready because, by the end of this article, you’re going to want to hire one.

Read on to learn how hiring a virtual assistant can help you maximize your productivity.

1. They’ll Take Care of Those Annoying Tasks

As a business owner, you’re used to doing everything on your own. In fact, you’re probably exhausted by trying to keep up with it all.

If you’re so tired that you can’t even hold your head up straight, that should tell you something. You need to hire an assistant who can complete the tasks you don’t have time to do.

Think about it:

They’ll be able to arrange your business meetings, make travel plans, and do all of those time-draining tasks that you try to avoid. You’ll feel as if a weight has been lifted off your shoulders!

To find a virtual assistant who is open to helping you with a variety of tasks, put together a job listing. It should thoroughly explain your needs. 

Make the job description as accurate as possible. It's important to find someone who is well-qualified.

Once you hire the perfect candidate, you’ll have more time to focus on the essential tasks that only you can do.

2. They’ll Manage Your Calendar

If you find a trustworthy assistant, you can leave your schedule in their hands. You won’t have to worry about missing an important meeting because they’ll remind you.

Sure, you can set up reminders on your phone. But having someone else remind you is far more effective. 

A virtual assistant can also send out meeting invites and arrange the details, so you don’t have to.

Besides reminding you of meeting dates and times, they can manage your deadlines. They’ll help you stay on-task so that you never miss an important deadline again.

If you regularly miss meetings and show up late because you forgot about certain events, a virtual assistant could be great for you!

3. They’ll Handle Your Social Media

A social media presence is essential for today’s businesses. But you may have trouble maintaining your social media accounts, especially if you’re busy with other projects.

Even when business is booming, you still have to stay updated with your Facebook, Instagram, Twitter, and Pinterest accounts. These channels can help you gain more clients.

Hiring a virtual assistant to manage your social media is a good idea. They’re a life-saver when you don’t have time to update your accounts.

If you want to use social media to grow your business, it may be worth it to get a virtual assistant who has experience. They should be able to invest time in improving your profiles and tracking their results.

Sure, it’s an added expense. But it could pay off big time!

4. They’ll Follow Up With Clients

Having many clients is a huge accomplishment. But, your business might be doing so well that you’re unable to respond to them right away. If you’re slow to respond, your lack of communication can create some issues.

A virtual assistant can help you hold onto clients and keep them happy. They can respond to emails and offer other kinds of support.

If you sell products or teach courses online, for example, they can follow up with customers. Contacting customers can help in a variety of ways. It can help you source feedback, share promotions, and build your mailing list.

There's no doubt that your clients will appreciate the improvement in communication. 

And if you have new products or services to promote, they’ll be more likely to sign up for them.

5. They Can Conduct Internet Research

You probably don’t have the time to sit at your desk doing research all day. But as a business owner, it’s crucial to know what’s going on in your industry.

Strong business research paints a picture of where your industry is headed. It can help you plan for the future. But, all of that reading is time-consuming.

Therefore, it’s nice to have someone around to conduct research for you.

Based on the research, a virtual assistant can identify the areas of your company that need improvement. They can also research to find solutions to certain problems. After doing the study, they can share an outline of their findings with you.

Put a virtual assistant to research work, and you’ll have a lot more time to spend on other business activities.

Wow, there's a lot that a virtual assistant can help you accomplish! So why are you still doing everything on your own?

It’s one thing if you have time to do everything on your own. But if your company is growing, maybe it’s time to get some help.

A reliable VA can take care of the things you don’t have the bandwidth for, which can help you take your company to new heights.

With a good VA, you’ll be a lot more productive (and a lot less stressed). So if work-life balance is what you crave, hire a virtual assistant! 

Author bio

Angus Flynn has 5 years of Property Management experience working primarily in high-end apartment community living. His ability to consistently deliver white-glove service to his residents and prospects has propelled him into a successful career that now finds him leading the team at Jefferson Silverlake.

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