Home > Business > How to Successfully Host a Business Event with a Limited Budget

How to Successfully Host a Business Event with a Limited Budget


It's in every business owner's best interest to successfully promote their business in order to increase awareness and attract new customers and acquaintances. That's why business mostly focus their efforts on online marketing and establishing connections over social media. However, a truly effective way to meet new people, promote business and build a reputation is hosting a business event. This method is oftentimes neglected by business owners, but no one can deny its true potential and its overall effect. Although, small businesses tend to avoid those activities due to the lack of funds, they would, in fact, greatly benefit from such an occasion. Nevertheless, with good planning even small business can be hosts to great events. Here are a few tips on how to host a successful business event with a limited budget.

Decide on your budget

Before you start planning a business event, you have to decide how much funds you will allocate into organization and execution. A tight budget means that you can't go all out, but you can, however, make it special and memorable. First, determine the purpose of the event, such as promoting business, attracting customers or meeting potential business partners and so on. Next, determine how much funds you can spare for the event budget, so that it doesn’t hurt your other business plans. This will give you a rough idea about the overall process, but you'll require additional research until you know where you stand. Also, try to save a bit more funds on the side, just in case event expenses exceed your initial estimates.

Carefully plan ahead

Once you've determined the budget, it's time to formulate a plan. The best way to do this is to come up with several ideas for the event, such as a gala event, seminar, business party etc. and see how those ideas fit into your budget. As an example, for awesome gala event planning, you'll have to pick the right location, venue, foods and drinks that will complement the atmosphere. Also, it's important to determine the number of attendees you're planning on inviting so that the location you've chosen can accommodate everyone. Moreover, make sure that you can afford the sufficient amount of food, drinks and other refreshments for everyone. As mentioned, test ideas until they fit your budget, then choose the one that will produce the outcome you're looking for.

Chose the right venue

The venue is the most important aspect of event hosting, but choosing the right one may be difficult on a tight budget. The venue has to complement the event and your attendees have to feel comfortable in order to make the event successful. The cheapest solution would be to host the event in-house and take care of decorations yourself, but only if you have enough space to accommodate everyone. You may also try to host an event in a museum or a gallery, provided that they're willing to offer such services. Furthermore, if you plan your event in advance you could get favorable discounts on the location. 02

Try a partnership

If you have a great idea for a business event but you lack the funds to see it through you can always try to find a hosting partner for an event. This is a good way to build long-lasting relationships with your industry-related acquaintances. A good example is to ask someone from your industry to host an event with you or ask key figures that are already hosting their own events to let you tag along. Another great option is to team up with a charity foundation. That way, you'll attract more people and gain favorable reputation for supporting a charity event. Hosting a successful business event on a tight budget is difficult but not impossible. If you plan in advance and if you spend wisely, you'll be able to host an event that will greatly benefit both you and your business.

TAGS , , ,
dan.radak Dan Radak is a marketing professional with eleven years of experience. He is a coauthor on several websites and regular contributor to BizzMark Blog. Currently, he is working with a number of companies in the field of digital marketing, closely collaborating with a couple of e-commerce companies.
Business Module Hub