Implementing a modern time and attendance tracking solution is an attractive option for many businesses. Doing so shows your employees that you are comfortable investing in productivity but can also reduce friction in certain processes such as payroll. However, not all time and attendance systems are great. Finding an accurate and reliable one that can meet your business needs requires some consideration. Here are some of the things to keep in mind when sourcing a reliable solution.
The main use of a time and attendance tracking solution is measuring the time worked by employees. For the system to be effective, it has to be reliable and accurate. This is the only way to ensure that it is fair to everyone who uses it.
Additionally, no one should be able to alter the data that the system records. This way, you can always be sure that the time ‘clocked in’ is the actual time someone started or left work. Lastly, we need to ensure the system is reliable enough when being used to record employee attendance and has minimal or zero downtime.
How the time and attendance software UK stores data is very important. Some systems record data on your servers, but many businesses are now turning to cloud based time and attendance systems. These record and store data in the cloud so you do not have to manage the required hardware.
Time and attendance software that stores data in the cloud should ensure the safety and availability of this data. No one should be able to remove this data or access it if they are unauthorised. Additionally, the time and attendance system should allow everyone with the right credentials to have access to the data they need in line with the GDPR regulations.
Each department in your business has different realities and needs. You need to check that the UK time and attendance system that you are considering can adapt to your business and the needs of the different departments in the business. For example, you could allow floor workers to clock in when they enter the production line while everyone else logs in using their computers when they sit at their desks.
Hybrid work is a reality for many businesses now where some people work in the office while the rest work from home or on the road. Employees should be able to clock in wherever they are, using whichever device they have. If your employees always need a computer to clock in and out, that means they would have to take their laptops everywhere which is not feasible for those working in the field.
The system should be easy and straightforward for staff & employees to use. If used online via an app employees to have user name and a password to clock in. The time and system system should also allow employees to generate their own reports and other useful functions like the ability to request holidays, usefulness to the employee will be sure to enhance the engagement of the people instructed to use the system, rather than generate hostility and a negative attitude to something they may feel is being used to monitor their comings and goings.
Time and attendance tracking is important for all different types of businesses, but you need to ensure you find the right system for your specific situation. Create a list of these requirements and then start looking for a system that meets these needs and your expectations.