Even for small business owners like you, relocation can be one of the things they should look into anytime. Whether it’s the result of the business’ expansion efforts or the end of your current office space lease, a business move is something you should take seriously for better outcomes. Although you’re operating a small business, the process can still be very stressful and overwhelming.
So, if you’re moving your small business office soon, below are a few tips to consider from the get-go:
1. Create A Moving Plan
As early as possible, you should start creating a moving plan to minimize the disruptions to your business operations. To begin with, you should decide on the relocation date, the timeline, and your specific budget for hiring professionals and other related costs.
Also, don’t forget to include your to-do lists so you’ll never miss anything throughout the relocation process. It’ll come in handy if you know what are the necessary tasks you need to complete for your small office relocation.
2.Take A Visual Stock Of Everything
You can also make your small business relocation more seamless by taking a visual inventory of all the things that need to be moved to your new office location. This can help you get an idea how much time you need for the whole process, how much money you should set aside for the moving costs, and whether hiring reliable NYC movers or wherever you may be, is the best thing to do.
Thus, to help you get a visual stock of everything that should be transported to the new location, the following are the things to be kept in mind from the very beginning:
- The amount of products and inventory that should be relocated
- Considerations in moving office furniture and equipment
- Considerations in relocating file folders, manuals, and contents of some individual desks
- Considerations in moving electronic equipment, including computers, laptops, and telephone equipment
3. Hire Professional Moving Services
Even for small businesses, moving can be a daunting task. That said, hiring a professional moving company is essential for facilitating a smooth office move. They have the proper knowledge, expertise, and resources necessary for a successful relocation process.
Also, if you’re moving from NYC to LA or wherever you may be located, having experienced movers by your side allows you to take advantage of efficient packing and unpacking services to ensure all your office items are transported safely.
Lastly, if you work with a moving company, you can reduce any disruptions that the relocation process brings to your business.
4. Communicate With Your Employees And Get Them Engaged
Another important moving tip to consider is communicating with your employees about the transition. This means keeping them up-to-date with your relocation plans and time schedules and informing them about any essential changes and procedures at your new office location.
Moreover, if you want your office move to be as seamless as possible, get your workers involved in the entire process. Doing this will not only help you accomplish all the tasks on time but it’ll also show them that you value what they have to say and that you want them to play an active part of the entire transition.
5. Get Rid Of Unnecessary Office Items
If you’re on a tight budget, moving to a new office location can be financially draining to both your wallet and bank account. Because of this, it’s best if you declutter your old office and dispose of the unnecessary office items.
For example, if you have old phones, computers, and other office equipment and furniture, you don’t need to bring them to your new office location. Instead, you can sell them online or donate them to a local charity nearby. This can be a great way to clear all your clutter once you arrive at your new office and more importantly, save you some money.
6. Pack Properly
It’s more expensive to replace all your office belongings than pack them safely and properly to avoid loss or damage. To pack your stuff in the right way, be sure to buy the right moving boxes along with some markers, packing tapes, bubble wraps, moving sheets, and many more.
Once you get hold of the proper packing supplies, the next step is to pack all valuable items using the bubble wrap, packing papers, and sheets. This can provide an additional layer of protection to all fragile items. When it comes to the breakables and other heavy possessions, you can use heavy duty boxes to keep them safe. For the electronics such as computers, monitors, and many more, they should be bubble wrapped and kept in special boxes.
Lastly, for your network and communications systems, you should coordinate its relocation to your Internet service provider and your IT team. That way, you can ensure its safe and smooth transition to your new office location while minimizing small business downtime.
7. Inform Your Customers And Public
Aside from your employees, it’s also important to notify your customers and the public about your move through text messages, signage, emails, and social media posts. This is to make sure that they know when and where to find you after the transition. Also, an advance notification can be a good way to reassure your customers and the public that you’re organized and you’re available for them no matter what.
The Bottom Line
Moving a small business doesn’t have to be complicated as it sounds. As long as you follow the tips mentioned above, small business owners like you can ensure a less stressful transition into your new office location.